Generate bank payment exports
Review payable transfers, complete bank format requirements, and save bank instruction files for a finalised run.
Before you begin5 sections
Use Documents → Bank Exports to prepare payment instruction files from a finalised payroll run. The workflow has Review transfers, Payment details & generate, and Outputs stages. Generation and saving do not execute or release a bank payment.
Before you begin
Select the correct organisation and finalised run. Confirm employee payment routes and an active organisation paying account for each currency to be exported. If a paying account is missing, the workflow points to Organisation payment methods; save the organisation and refresh the review after adding it.
Steps
- Review the transfers
Open Bank Exports, select the finalised run, and inspect payable, needs-review, and excluded rows. Check employee, route, destination account, currency, and amount.
- Correct or exclude a row
Use Edit to change an instruction or exclude it with a reason. Save the revision and review the totals again. Resolve blocked rows before proceeding where possible.
- Enter payment details
In Payment details & generate, select an active organisation paying account for each currency and set the payment date. Choose a compatible Bank output format for each batch.
- Complete format requirements
Use Complete required fields or Review format fields for supplemental fields requested by the chosen format. The bank format catalogue explains the format and supported currency.
- Review partial output and generate
If any requested rows will be omitted, inspect the issues and acknowledge the partial instruction set. Select Generate export only when the remaining positive payable instructions match the intended payment.
- Preview and save the files
Open Outputs, preview each generated file, and use Save [format] locally. Earlier generations remain available for preview and local saving.
What to check
Compare the instruction totals by currency with the finalised payroll and your approved payment plan. Check omitted or blocked transfers, paying accounts, destination account details, payment date, format, and file generation time. Acknowledging a partial output records that you reviewed omissions; it does not make excluded transfers payable.
Important boundary
The export prepares files for a bank workflow. Paydae does not execute or release the payment when you generate or save a file. Follow your organisation’s independent approval and bank upload process.
Common problems
No paying account is available
add an active bank transfer account in Organisation payment methods, save, and refresh the review.
Generate export is unavailable
complete the format fields, payment date, paying accounts, and any required partial-output acknowledgement.
A transfer needs review
inspect its row issues and correct the employee payment route or row edit.
The file was generated but not saved
use Outputs to save it and review Local Export Log.