Transactions available in a pay run

Use Add transaction on an included employee in Hours & Earnings to enter a value for the current draft. The picker shows definitions eligible for this organisation, payroll date, run purpose, and employee. A published custom definition can also appear. The selected item’s form is the authority for its required fields; the table below describes the Zimbabwe controlled catalogue, not a promise that every item appears in every run.

Employee-master transactions already resolved from the employee record appear as read-only rows. Maintain recurring inputs on the employee profile. The payroll engine generates statutory lines during preview; do not enter PAYE, NSSA, or another calculated result as a manual transaction.

Cash earnings and settlement items

Item	When to use it	Required input or evidence
Off-Cycle Basic Salary	Ordinary salary owed in an eligible off-cycle service period.	Amount and currency; the run supplies its period and service dates.
Basic Salary Backpay	Arrears allocated to earlier service months.	Amount for each original month; the run supplies reporting month and payment date. See Record salary backpay.
Taxable Allowance; Acting, Shift or Standby Allowance	A one-time allowance rather than an ongoing employee assignment.	Amount and currency.
Overtime	Approved overtime for this run.	Overtime units or hours, rate, and currency. The form may use an effective compensation overtime factor; otherwise enter an explicitly approved rate.
Bonus or Performance Award	Bonus or incentive with the controlled tax treatment.	Gross amount and bonus classification; the run supplies the tax event date.
Regular Commission; Irregular Commission	Commission due in this run.	Amount and currency.
Leave Pay; Cash in Lieu of Leave; Notice Pay	Cash due for the named leave or notice event.	Amount and currency; retain the supporting leave or termination decision.
Gratuity	A documented gratuity or award.	Gross amount and termination or award reason.
Retrenchment Severance Gross	Approved retrenchment settlement.	Gross amount, retrenchment reason, termination date, approved package breakdown, and prior qualifying payments for the tax year.
Long Service Award	An award under the organisation’s service policy.	Gross amount, award policy, and service years.
Other Taxable Cash Remuneration	A taxable cash item with no more specific category.	Gross amount and remuneration subtype.
Approved Exempt Cash Remuneration	Cash remuneration with supported exempt treatment.	Gross amount; the controlled treatment and tax event date are supplied by the system. Confirm the evidence supports this category.
Working Director Fee; Non-Working Director Fee	Director remuneration under the appropriate status.	Working fee: amount and currency. Non-working fee: gross amount. The status facts are system supplied; choose the correct item.
Pension Refund under ZIMRA Directive; Pension Commutation under ZIMRA Directive	A payment governed by a directive.	Gross amount, directive number, directive rate or amount, and effective date.

Reimbursements, deductions, and employer items

Item	When to use it	Required input or evidence
Evidenced Business Expense Reimbursement	Repayment of an eligible business expense.	Amount, business purpose, and amount actually incurred. Retain expense evidence.
Unsupported or Excess Expense Payment	An expense payment that does not meet the evidenced reimbursement treatment.	Amount and currency.
Salary Advance	An advance against a named type of pay.	Amount and advance-against type.
Qualifying Tradesman Tools Expense	A qualifying tools expense event.	Amount; the tax event date is supplied from the run.
Qualifying Employee Donation	A qualifying donation recorded through payroll.	Amount, currency, and qualifying-donation status.
Loan Principal Repayment	Repayment against an employee loan.	Amount, currency, and loan account reference.
Other Post-Tax Deduction	A supported deduction after tax.	Amount, currency, and deduction subtype.
Employer-Paid Personal Expense	An employer-paid expense for a named beneficiary.	Amount, expense type, and beneficiary.

These are the controlled items classified for pay-run entry in the current Zimbabwe catalogue. Other controlled items belong to employee-master records or are generated results. The picker may narrow the list further. Custom earnings, deductions, reimbursements, benefits, and employer contributions use the published definition’s amount model and calculation fields: amount, units and rate, quantity, percentage and basis, currency, reference, or other required facts can vary.

Check an item before saving

Open the item’s information or explanation in the picker. Confirm its entry location, category, availability, value model, and any evidence required for its tax treatment. Enter the displayed required fields, add an optional pay-run note where useful, and select Add transaction. Then Save progress and run a fresh Preview payroll. Check the employee result and transaction list before finalising.

For a recurring value, use Assign a transaction to an employee. For a one-time entry procedure, use Add once-off transactions.