Review a calculated run with its schedule, service period, close-by deadline, separate statutory effective date, employee outcomes, generated outputs, and audit evidence before any available workflow action.

Before you begin

Have the selected organisation and payroll run ID. A regular or off-cycle preparation draft must have a successful backend preview before it can be finalised; completed runs can be opened from Payroll history.

Steps

  1. Open Payruns and choose Review calculations for a run, or open Review payroll for a known run.
  2. Confirm the status and pack identity. Check the schedule, service period, close-by date, statutory effective date, and actual finalisation time if finalised.
  3. Review “Gross pay”, “Deductions”, “Employer costs”, “Net pay”, and “Employees”.
  4. Review the tax basis, employee net amounts, generated statutory outputs, and company costs. Check gross cash, taxable income, PAYE, AIDS levy, NSSA, net pay, and details; no total indicates that money was debited or paid.
  5. In “Generated Statutory Outputs”, inspect output status, generated file, submission status, validation/template/schema evidence, and use “Download” only for a generated file.
  6. Select “Audit evidence” to inspect pack, engine, software build, snapshot, hashes, transaction library, and statutory ledger references.
  7. Use only the action button actually shown by the run’s available actions. If “Approve payroll” is shown, follow Approve payroll; if “Finalise payroll” is shown, follow Finalise payroll.

What to check

The review should show a current status, a pack identity, non-empty totals or an explicit unavailable message, employee rows, and any generated output files. A missing output file is not evidence that a statutory return has been submitted.

Important boundaries

The review screen is read-only for calculation evidence. An action-driven “Approve payroll” button is available only when the backend advertises the action; the preparation wizard’s direct finalisation path does not gain an approval step. Reviewers must not infer approval or submission from a displayed draft estimate.

Common problems

Payroll review is unavailable

The selected run could not be loaded; verify the organisation and run ID.

Payroll results are absent

Return to the preparation draft and obtain a successful “Preview payroll”.

Statutory output failed or was not generated

Open Documents > Statutory Filings and resolve its validation/readiness blockers.

Related guideApprove payrollRelated guideFinalise payrollRelated guideIncorrect payroll totalRelated guideStatutory output blocked