Manage grades and pay bands
Edit grade identity, add currencies, schedule minimums, and review or retire grades.
Choose the right change6 sections
Use Employees > Grades to maintain organisation grades. Open a grade’s details to review its currency bands, scheduled versions, employee assignments, and audit history.
Choose the right change
| Change needed | Action | Result to review |
|---|---|---|
| Correct the code or name | Use Edit on the grade row. | Identity changes; bands and versions stay separate. |
| Support another currency | Open the grade and choose Add currency band. | A new currency and its effective period appear in details. |
| Change a minimum for an existing currency | Use Schedule version on that currency band. | The new amount starts on its effective date; prior history remains. |
| Stop or resume new assignments | Use Archive or Reactivate on the grade row. | Status and assignment availability change while history remains. |
Schedule a new minimum
- Open the grade and currency band
Open Employees > Grades, find the grade, and select View details.
- Choose the existing band
Find the currency band that needs a new minimum. Select Schedule version for that band.
- Enter the new minimum and date
Enter the positive Monthly salaried minimum and Effective from date. Review the displayed currency and the previous version.
- Schedule and verify the version
Select Schedule version, then reopen the grade details to check the timeline and the minimum effective on the intended payroll date.
The previous open-ended version closes the day before the new version begins. A new currency band is for a currency that is not already on the grade.
Assign a grade to an employee
- Open the employee record
Open Employees, choose the employee row action Edit employee, and go to Employment & Organisation.
- Assign the approved grade
Select the approved grade. In Payroll Setup, review the pay structure, payroll currency, and base-rate source for this employee.
- Save and review the payroll rate
Select Save changes and check the employee’s payroll setup state. Where the base rate comes from an internal grade, review the resulting rate in the next preview or payroll calculation.
An employee may have a grade recorded without using its minimum as the payroll base rate. Check both the assignment and the base-rate source.
What to check
Use View details to confirm the intended version applies on the relevant date and currency. Review assignment insights before archiving or changing a grade used by employees.
Important boundaries
Effective dates and previous versions are retained as policy history. Do not overwrite a past minimum to represent a new period. The screen may restrict a new band’s or version’s effective date to the organisation business date or later; follow the displayed validation message.
Common problems
Currency already exists on the grade
Schedule a version on that stable currency band.
New minimum is not used
Check its effective date, the employee’s currency and base-rate source, and the payroll business or service date used for calculation.
Grade cannot be assigned
Check whether it is archived or outside its effective period before changing the employee record.