A payment allocation assigns each source-currency net-pay balance to the employee’s saved payment methods. It is a payment instruction for this run. Changing its rules or a payment conversion rate does not change earnings, deductions, tax, statutory results, or calculated net pay.

For example, with a USD 1,000 source balance, an 80% USD instruction and a remainder ZWG instruction assign USD 800 to the first method and the remaining USD 200 for conversion to ZWG. The calculated USD net pay remains USD 1,000. If the employee also has a ZWG net-pay balance, allocate that source pool separately.

Before you begin

Confirm the employee has the intended methods, beneficiaries, and Route currency in Payment & Banking. Choose the correct organisation and pay run. A finalised run is required to use the dedicated Payment allocations screen. Obtain approval for any run-specific split.

Steps

  1. Open Payment allocations

    From the finalised run in Payruns or Review payroll, select Manage payment allocations. Search by employee name or code, or use Needs attention to find an unresolved plan. Select the employee in the list.

  2. Copy or inspect the employee defaults

    If no plan exists, use the offered action to create one from the employee’s saved methods. Inspect the copied beneficiary and route currency. A run-specific change does not edit the employee record.

  3. Allocate each source-currency pool

    For each balance shown under [currency] allocation rules, assign a saved method. Choose Percentage, Amount, or Remainder for its instruction. At most one remainder instruction is allowed per source currency. A percentage-only pool must assign 100%; with amounts or a remainder, check Assigned, Allocated, and Remaining instead of adding percentages across currencies. A method can receive funding from more than one source pool.

  4. Review the payment preview

    Check each funding leg, source amount, destination currency, and payable amount. If a positive portion crosses currencies, capture its shared rate in the pay-run Payment conversion card, then wait for a current preview. A zero-value portion needs no conversion rate.

  5. Save and confirm

    Select Save and confirm and check for Ready for documents. If the plan saves but confirmation cannot complete, resolve the message and use Retry confirmation or Confirm allocations. A saved complete plan can still be Awaiting review; see Confirm payment allocations for documents.

What carries into the run

Employee payment methods and their percentages provide starting defaults. If several methods exist without explicit allocations, the primary method may become the sole 100% default; review the run plan before assuming it is split. After a plan is captured, later changes to the employee record do not automatically change that run’s saved beneficiary details. A finalised plan needs an explicit completion or correction to use updated details.

The payment preview shows source net pay and target payable amounts separately. It is not evidence that money has been sent. See Manage payment conversion rates for a cross-currency portion and Record and review employee payments for payments made outside the app.

After the employee plans are saved and complete, Confirm multiple employee payment allocations can review and confirm eligible plans for the finalised run. It does not create or complete a missing allocation.