Record and review employee payments
Record payments made outside Paydae and review paid and outstanding allocation amounts.
Before you begin3 sections
Record payment captures evidence of a payment made outside Paydae. It does not transfer money. Record only the amount actually paid to the selected destination, in its payment currency.
Before you begin
Use a finalised run and a completed, currently confirmed allocation. Check the destination, allocated amount, and outstanding balance against your payment evidence. The Record payment action is available only while a positive amount remains outstanding.
Steps
- Open the employee's allocation
In Payruns, select Manage payment allocations for the finalised run and choose the employee. Inspect the payment summary for the intended method and destination currency.
- Enter the payment evidence
Select Record payment on the destination. Enter the positive Paid amount no greater than the remaining amount, the Payment date, and an optional Reference. Select Save payment record.
- Review the balance and history
Check Allocated, Paid, and Remaining. Open Payment history to inspect the recorded amount, date, and reference. Repeat for another partial payment only when it has actually been made.
- Recheck document readiness
If the new payment record makes the prior allocation review out of date, inspect the current plan and confirm it again before generating affected documents.
Changes after a payment is recorded
To include recorded payment state on a newly generated payslip, enable Payment status in Payslip composition. Payment instructions and reconciliation details have their own switches. A generated PDF retains the evidence and content present at generation; review and regenerate affected documents after changes.
A fully paid destination’s allocation cannot be changed. For a partially paid destination, the editor preserves at least the funded amount already paid while allowing a correction to the unpaid balance. If the recorded funding details are unavailable, the affected allocation is read-only. Do not infer payment from a generated bank export or a saved allocation; the record should match independent evidence of the external payment.