The pay-run Payment conversion card supplies rates for funding legs whose destination currency differs from their source net-pay currency. Its rates are separate from the Exchange Rates used in payroll calculation. Changing a payment rate changes payable amounts and payment documents, while calculated gross, deductions, tax, net pay, and statutory results remain unchanged.

Steps

  1. Find the required payment pairs

    Open the pay run and review the shared Payment conversion card. In a finalised run, use Manage payment allocations to inspect each source-currency pool and its destination. A positive cross-currency funding leg requires a rate; a zero-value portion does not.

  2. Check the rate evidence

    Select the pair and review its source and target currencies, displayed direction, effective date, and rate source or reference. Confirm that the approved quote matches the displayed payment-conversion purpose.

  3. Save the shared rate

    Enter or update the positive rate in the card and save it. A shared pair can serve more than one employee in the same pay run.

  4. Refresh the payment preview

    Return to the affected employee allocation and review each source amount, converted target amount, and current preview. A changed rate can make document confirmation out of date; confirm the allocation again before generating affected files.

Keep the two rate purposes distinct

Use Add and manage pay-run exchange rates for rates required to calculate payroll transactions or statutory values. Use Payment conversion for the later allocation of calculated net pay. A rate for one purpose does not automatically satisfy the other, even for the same currency pair.

For finalised runs, payment-rate changes are handled through the saved settlement and its correction process. Review the revised payable amounts and regenerate affected payment documents; the payroll calculation remains frozen.